COMPUTER DOCTOR SBS USER GUIDE - CHANGING PERMISSIONS ON FOLDERS IN OUTLOOK

Applies To

Outlook 2003/2007 when connected to Exchange Server

Overview

Access to folders in Outlook is controlled by permissions. The owner of a folder can change the permissions of that folder. A folders permissions control who can see the folder and who can create, read, modify and delete items in the folder. Initially you are the owner of all folders in your mailbox and any folders you create. As the owner you can grant other users permission to view the folder and to perform certain activities on the items in that folder. The extent of the activities that can be performed in a folder depends on your role (or combination of permissions) in that folder, as described next.

 

With this permission level (or role)

You can

 

Owner

Create, read, modify, and delete all items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) and files, and create subfolders. As the folder owner, you can change the permission levels others have for the folder. (Does not apply to delegates.)

Publishing Editor

Create, read, modify, and delete all items and files, and create subfolders. (Does not apply to delegates.)

Editor

Create, read, modify, and delete all items and files.

Publishing Author

Create and read items and files, create subfolders, and modify and delete items and files you create. (Does not apply to delegates.)

Author

Create and read items and files, and modify and delete items and files you create.

Contributor

Create items and files only. The contents of the folder do not appear. (Does not apply to delegates.)

Reviewer

Read items and files only.

Custom

Perform activities defined by the folder owner. (Does not apply to delegates.)

None

You have no permission. You can't open the folder.

Note With author or editor permissions, a delegate has send-on-behalf-of permission. Sent messages contain both the manager's and delegate's names. Message recipients see the manager's name in the Sent On Behalf Of box and the delegate's name in the From box.

For detailed instructions on what the permissions mean click here

Details



 
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